Creating an Accounts Payable Invoice

This document outlines the process of creating an accounts payable invoice. It guides you through the steps of uploading, entering details, associating purchase orders, and finalizing the invoice. This process ensures efficient tracking and recording of invoices in the accounting system.

Step 1

Begin by navigating to the accounts payable invoices section. You have two options to initiate an invoice: upload or drag and drop a new invoice. This action will automatically process the invoice, extracting details from the PDF file.

Step 2

Alternatively, manually enter the invoice details. Specify the vendor, invoice number, and invoice amount. You may apply a purchase order (PO) against the invoice, extracting line items from the PO for invoicing. Alternatively, manually enter the invoice details, associating different entries with relevant cost centers.

Step 3

For tracking an invoice against a specific job and line item, such as an amount of $1,200, you can add multiple entries. These entries are tracked against various cost centers. For a normal invoice type, you can issue a check to the vendor or mark the invoice as manual if already paid by check or online payment.

Step 4

Attach files to the invoice, specify due dates, and discount dates. These settings can also be configured at the vendor level to eliminate repeated data entry.

Step 5

Once the invoice is created, you can view its details.

Step 6

While the invoice is in pending status, you can make further changes. Once finalized, post the invoice to save it in the accounting system.