Efficient Handling of Supplier Invoices

This document outlines the process of viewing a supplier's prepayment invoice in a system. It covers querying the supplier code, accessing invoice details, and understanding the prepayment status and balance. This is followed by instructions for handling the actual invoice through posting and contra processes.

Step 1

To begin, navigate to the system's interface and click on the "Supplier Query" option to view a supplier's prepayment invoice.

Step 2

Input the supplier code in the designated field. For instance, if you are querying for supplier AAP001, enter this code. Then, proceed to scroll down to the "Invoice" section.

Step 3

Examine the displayed list of invoices. Note that the prepayment invoice labeled "Quote123" shows an amount of zero. However, there is a balance of 1,500, indicating the prepayment.

Step 4

Once the actual invoice is received, proceed with posting it by matching the Goods Receipt Note (GRN). After this, perform the contra operation to offset the prepayment against the invoice. Additional instructional videos are available for detailed guidance on posting Accounts Payable (AP) Invoices and processing AP Invoice contra entries.