Efficient Management System

This document provides a comprehensive overview of utilizing a management system for tracking discharges, bed holds, and equipment rentals at a facility. Follow these steps to ensure seamless operation and management of your resources. The instructions will guide you through setting up patient discharge plans, managing bed holds, and coordinating equipment returns, all while maintaining clear communication with vendors and relevant departments.

Step 1

Begin by exploring the options available. Here, we have the plan discharges for the patients.

Step 2

This function is primarily used by social workers for managing discharges from the facility. Unlike traditional calendars, this system allows entry of patient-specific information directly. Select a patient already in the facility's system to proceed.

Step 3

Choose a patient, such as Michael Brown, and provide details including room number and discharge date. Select a reason from the options available, or add a custom reason if necessary. For this example, choose "insurance cut" and save the discharge details.

Step 4

Confirm that Michael Brown's discharge is scheduled for July 22, 2025, with the reason noted as insurance cut.

Step 5

Navigate through the calendar months to review scheduled discharges. This functionality aids in managing your facility's census. For instance, if Hillary Clinton had been using an air mattress, you'll now handle such scenarios.

Step 6

If Hillary Clinton is placed on a bed hold, comply with New Jersey regulations by obtaining signatures from the patient or emergency contact and submit monthly reports to the ombudsman regarding the bed holds in the facility.

Step 7

In this scenario, send an email for e-signature to a hospital, like St. Joseph's. Once the email is sent, save the changes to update the system.

Step 8

Access the notifications section, then navigate to rental returns. On today's date, you should see Hillary Clinton's air mattress listed. An email will be sent automatically to the vendor to retrieve the mattress from room 108, ensuring no equipment is left behind.

Step 9

Note that the system accommodates multiple rented equipment per patient. When a discharge occurs or a patient is hospitalized, the designated vendor will receive notifications for all items, such as a wound vac or CPAP.

Step 10

This ensures all equipment is properly managed. Furthermore, if a room or bed requires maintenance, notifications are sent to the maintenance director, detailing issues like non-functioning beds or air conditioning units.

Step 11

Regarding cleaning, the housing director will be notified about rooms needing attention. Specific cleaning requirements can also be included. Now, proceed to the binder where the bed hold for Hillary Clinton is documented.

Step 12

For states that mandate bed holds, view and customize the bed hold form to match your requirements. Modify the form or language as needed.

Step 13

The administrative director's information, along with the bed hold details, are displayed. Access grievance forms from the dashboard under bed management. Continue with Hillary Clinton for this example.

Step 14

Scroll down to add a grievance. The template includes fields such as the name of the person reporting, relevant department, complaint details, resolution actions, and staff signatures. Save the grievance after completion.

Step 15

Simply save the grievance without typing additional information. It will be stored in the binders section, under grievance forms, indicating that Hillary Clinton had a grievance recorded.

Step 16

For admissions, the online agreement can be signed electronically. Email the admission agreement to the patient or family member for their signature, ensuring all documents are duly signed.

Step 17

Maintain communication via nurse contact and patient email. This overview highlights the primary functionalities, though the software offers much more.

Step 18

Adjust the display to a compact view if desired. Explore additional customization options according to your preference.

Step 19

Concluding quickly, the system also includes tabs for maintenance and housekeeping, keeping track of environmental inspections like sprinkler systems and smoke detectors, with reminders for their scheduled checks.

Step 20

Additionally, monitor weekly generator tests and manage housekeeping tasks efficiently. This feature provides a comprehensive schedule, ensuring all rooms and areas are well-maintained.

Step 21

Overall, this system simplifies management tasks. The brief overview highlighted the Bedtracker software's capabilities, offering a streamlined approach to facility management.