Emma's HR Policy Q&A Generation Assistant

This document outlines the steps to effectively use Emma's HR Policy Q&A Generation Assistant, a tool designed to help HR teams automatically generate, classify, and review question-answer pairs from any HR policy document. This process includes uploading a document, triggering a workflow, and reviewing the generated content, ensuring efficient management of HR policies.

Step 1

Begin by uploading a sample HR policy document to Emma's HR Policy Q&A Generation Assistant, a tool that aids HR teams in automating the generation, classification, and review of question-answer pairs.

Step 2

Click the 'Upload Document' button and select the relevant file to proceed with the upload.

Step 3

Wait for the document upload to complete. Once uploaded, proceed to trigger the workflow.

Step 4

The assistant will analyze the uploaded document and begin generating relevant questions and answers using a language model fine-tuned for HR compliance and documentation standards. Please wait for this process to finish.

Step 5

Once processing is complete, a list of question-answer pairs generated from the file will be displayed.

Step 6

Each entry includes a confidence score that indicates the accuracy of each answer. Additionally, source citations such as document name, page number, and section reference are provided to ensure full traceability to the original policy document.

Step 7

The assistant also provides recommendations for improving clarity or consistency in the document, such as updating outdated terms or rephrasing ambiguous policies. Recommendations may also appear in languages like Spanish or French, based on the document content. Each Q&A is automatically classified under categories such as core HR policy, leave, compensation, and payroll.

Step 8

This classification makes it easier to filter or review content by topic. The system also checks for duplicate or similar questions to maintain a clean dataset.

Step 9

Each Q&A pair is tagged with a language code, such as EN for English, ES for Spanish, or FR for French, as needed.

Step 10

In this instance, all content is in English, thus marked with the code EN. Once processing is complete, you can export the results.

Step 11

Export or integrate the results into other HR systems or documentation tools to enhance policy management.

Step 12

This process significantly speeds up policy management and automation, ensuring consistency and reducing redundancy. By following these steps, HR teams can save time and improve content quality with Emma's HR Policy Q&A Generation Assistant.

Step 13

Thank you for reviewing this process.