Managing Integrated Workforce Benefits in QuickBooks Payroll

This document explains how to use integrated workforce benefits within QuickBooks Payroll to attract and protect your team. It covers health benefits, retirement plans, workers’ compensation with pay-as-you-go billing, and HR compliance tools, all of which sync directly with your payroll data to reduce manual work and errors.

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Step 1: Access Integrated Health Benefits

Start in QuickBooks Payroll and navigate to the area where workforce benefits are managed. From here, you can access integrated health benefits powered by Allstate Health Solutions, which acts as your online broker.

Use this section to:

• Start health insurance quotes.
• Choose from traditional group plans, flexible options like ICHRA, or supplemental coverage such as dental and vision.
• Enable automated payroll deductions so that once a plan is selected, the correct deductions are automatically calculated and applied to every paycheck.

If you already have a preferred health insurance carrier, you can request a broker of record transfer through Allstate. This allows you to keep your existing plans and coverage while unlocking the automated payroll integration within QuickBooks.

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Step 2: Configure Integrated Retirement Plans

Within the same Payroll benefits area, review your retirement plan options. QuickBooks partners with Human Interest and Accru to support both small businesses and growing mid-market companies.

Use this section to:

• Select and set up a 401(k) or similar retirement plan.
• Ensure employee and employer contributions are automatically deducted each pay run and sent to the retirement provider, removing the need for manual data entry.
• Rely on the provider partners to handle most administrative and compliance tasks, including compliance testing and government filings such as IRS Form 5500, so you stay compliant without extra paperwork.

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Step 3: Set Up Workers’ Compensation with Pay-As-You-Go

For workers’ compensation and liability protection, QuickBooks integrates with Next Insurance.

Step 3: Navigate to Workers’ Comp Settings

From the main navigation in QuickBooks, go to the Team section.

Then select Workers’ Comp to view and manage your workers’ compensation options.

In this area, you can enable pay-as-you-go billing, where your workers’ comp premiums are calculated based on actual payroll wages each pay period rather than a large upfront estimate. This approach:

• Improves cash flow by avoiding large lump-sum payments.
• Helps reduce the risk of surprise audit adjustments at year-end, since premiums are tied to real payroll data.

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Step 4: Use Integrated HR Compliance Tools

For HR support, QuickBooks partners with Mineral.

Mineral is included with Premium and Elite Payroll plans and functions as your HR and compliance engine.

In this section, you can:

• Access an employee handbook builder that keeps your handbook up to date.
• Receive automatic alerts when relevant state or federal employment laws change so you can stay compliant.

If you are on the Elite Payroll plan, you also get access to Mineral experts—certified HR advisors you can call or message for personalized guidance on complex HR topics such as terminations, harassment policies, and other sensitive employment issues.

By leveraging these integrated health, retirement, workers’ comp, and HR tools, you minimize administrative work and data entry errors, allowing you to focus more on running and growing your business.